Right to work checks

As an employer, you must check that a job applicant is eligible to work for your company in the UK.

In order to do this you have two options:

  • Check the applicant’s original documents
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  • Check the applicants right to work online, they must give you their share code
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If you employ an illegal worker and have not carried out a right to work check you may face a civil penalty.

Employing EU, EEA and Swiss citizens

You may be thinking how this process has changed since the UK has decided to leave the EU, however this is still the same. You are still able to check EU, EEA or Swiss citizens’ right to work by using their passport or National Identity Card until 30th June 2021.

However, after the 30th June 2021, there will be new rules for employing people outside the UK. You will need to have a sponsor license to hire most workers from outside the UK. For a guide on recruiting people from outside the UK…

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Checking Original Documents

How do I do it?:

  • Ask to see the applicant’s original documents
  • Whilst the applicant is present, check the documents are valid
  • Make copies to keep and record the date of the check

What do I check?:

  • That the documents belong to the person giving them to you
  • That the documents are genuine, original and unchanged
  • The applicant’s right to work in the UK dates have not expired
  • The photos look like the applicant and are the same across all of the documents
  • The date of birth is the same across all of the documents
  • The applicant has permission to do this type of work
  • (Students) evidence of their study
  • If two of the documents have different names, the applicant must have documents to show why they are different (e.g. marriage certificate or divorce decree)

If you require more information about right to work checks, head over to the Gov.uk website through this link…

Click Here